Helix Teachers & HelixSchool User Guide

The "No-Button" Workflow

• No Start/Stop Buttons: Teachers and students are NOT required to manually start or stop sessions.
• Automatic Trigger: Sessions are triggered automatically by the system when the correct conditions are met.
• Background Operation: Once started, the timer runs silently in the background, allowing you to lock your phone or use other apps.

Teacher Routine (Mandatory)

Teachers do not need to interact with the app during the class. You must only ensure the following before the class begins:

1. Open the Helix Teachers app at least once.
2. Ensure Bluetooth (BLE) is ON.
3. Ensure Location (GPS) is ON.
4. Ensure Internet is available.
5. Ensure app permissions (Location, Bluetooth, Background Activity) are granted.

✅ Required Settings (Must be ON at all times)

❌ Strictly Prohibited Actions

• DO NOT force close the app from the "Recent Apps" menu.
• DO NOT turn off Bluetooth or Location during class hours.
• DO NOT clear app data or cache during the day.
• DO NOT use extreme battery saver modes.

Schedule & Live Attendance

The Schedule Section

This screen displays all lectures assigned to the teacher:

• Past Lectures: History of previous classes.
• Current Lectures: Live classes currently in session.
• Upcoming Lectures: Future scheduled classes.
• Card Details: Each lecture card displays the Room Number, Class, and Section.

Live Attendance View

By tapping a Current Lecture, you enter the Live Attendance View.

• Availability: This view is only active during the lecture and for a 15-minute buffer period after the lecture ends.
• Visibility: See real-time counts for In-Campus, Present, and Absent students.

Manual Attendance Controls

Teachers can manually adjust attendance if a student's device fails.

1. Press & Hold on a student's name.
2. Select Pass to mark Present.
3. Select Flag to mark Absent.
4. Tip: You can multi-select students to update them in bulk.

Managing Users & Roles

Users Section

A complete directory of all Teachers and Administrators.

• Actions: View user details, edit contact info, change roles, or deactivate users.
• Note: Changes made here reflect immediately across the entire system.

Students Section

A directory of all enrolled students.

• Actions: View profiles, edit roll numbers, class, or section details.
• Best Practice: Regularly verify student data here to prevent attendance mismatches.

Roles Section

Designed for Admins to manage access control.

• Capabilities: Create custom roles, view existing roles, and edit permissions (e.g., who has the right to export data or edit user profiles).

Map & Data Export

Map Section

Displays the currently active geotagged area for the class or institution.

• Purpose: Visual reference only.
• Note: The timer does not exist in the Teachers app. It runs only on the Students app.

Copy to Clipboard

The Copy button allows teachers and admins to extract attendance data instantly.

• Format: The data is formatted specifically for easy pasting into Excel, Google Sheets, or Microsoft Word.

The Mandatory Timer Rule

For a student to be successfully marked Present, the timer in the Student App MUST start.

Student Checklist:

1. Open the app before the lecture starts.
2. Verify the timer is running.
3. Allow the app to run in the background (do not force close it).

App Sections

• Attendance: View subject-wise breakdown or combined attendance stats.
• Timetable: Check the schedule for Current, Past, and Upcoming lectures.
• Profile: View personal/academic details and the Logout option.

Common Issues Matrix

Frequently Asked Questions

Mandatory Procedure: Timer Not Working

If the timer freezes, follow these steps strictly in order: